ADMINISTRATIVE ASSISTANT

Job Level: Full-time 
Location: Carlsbad, CA

We are looking for a responsible and organized Administrative Assistant to join our team! At Classic Pools & Spas, we believe our clients choose us because we provide high-quality service, are honest and fair, and we ensure a seamless experience- and we do it all while striving to be the friendliest pool company around! We are a local, family-owned business with a focus on the North County, San Diego area. We were established in 1989 but have grown substantially in just the last three years. As we grow, we find ourselves needing to expand our Classic Pools & Spas family.  

The ideal person for this role should be affable, efficient, and a great team player while also being able to work on and complete tasks independently. If you have a great work ethic and professionalism but are looking for the perks of an easy-going and flexible job, this is the place for you!

Job Functions

  • Assists with client communication while providing administrative support to ensure efficient operation

  • Guides new clients through our enrollment process with the use of Gmail, DocuSign, and Jobber

  • Answers phone calls and replies to emails in a timely manner

  • Enters and maintains company information to ensure it is up to date

  • Records charges, sends invoices and enters payments

  • Provides assistance to the owners

  • Exhibits polite and professional communication

  • Other responsibilities as required

Physical Requirements

  • Ability to remain in a stationary position for long periods of time

  • Needs to occasionally move about the office to access files, install computer equipment, etc

  • Must be able to read and review documents in small print, utilize programs on a computer screen, and use a mouse, trackpad, and keyboard

Qualifications

Excellent interpersonal skills + Able to learn new programs quickly + Presents a caring, warm demeanor + Strong organizational and time management skills with the ability to multitask and prioritize work + Attention to detail + Excellent oral and written communication skills + Is proficient in MS Office/GDocs and GSheets + High School Diploma or General Education Degree (GED) is required + Must be able to work on the 14th and 15th of the month.

Reasons To Work With Us

  • Work-life balance: Most weekends and holidays off

  • Flexible schedule

  • Hybrid-Remote

  • Family-like work environment

  • Regular work environment is a climate-controlled office

Benefits

  • Medical, Dental, and Vision for you and your dependents after 60 days of Full Time Employment

  • Paid vacation, and sick leave

  • Free Life Insurance

  • 401K with 4% Matching

Pay

  • $18.00 - $24.00 an hour

*Classic Pools & Spas is an Equal Employment Opportunity/Affirmative Action Employer